Influence of Tendering Process on Performance of Selected Public Institutions: Case of Public Procurement Entities in Kigali City

The purpose of the study was to determine the influence of tendering process on performance of public institutions. The study was guided by the following specific objectives. To assess the influence of procurement plan resulting from tendering process on the performance of public institutions, to establish the influence of tender preparation resulting from tendering process on the performance of public institutions, to find out the influence of quality resulting from tendering process on the performance of public institutions, to determine the influence of lead time resulting from tendering process on the performance of public institution. The research employed a descriptive research design. A case study design was adopted for the study. The study targeted 43 procurement officers from 10 Rwanda public institutions procurement officers in Kigali Headquarters. Census technique was applied andusedtodeterminethe samplesize. The study used both primary and secondary data, where questionnaires and annual reports from the public procurement entities were used. Primary data for the study was collected using structured questionnaires that was administered to the respondents. Datacollectedwas processedusing SPSS version 21. Data analysis was done using descriptive and inferential statistics where statistical computations for averages, percentages, and correlation and regression analysis. The findings revealed that the level of procurement plan in the county government was good. They further revealed that procurement plan reduced corruption during tendering process hence resulting to enhanced performance in public institutions. Further the researcher found out that Public administration on tendering process leads to tender preparation during the tendering process and hence positive performance of public institutions. The research findings also revealed that high lead time variability due to tendering was a major reason for the institutions inability to achieve inventory goals and hence affecting the performance of public institutions negatively. Based on the findings, the researcher recommended that the organization employees to be more transparent in the tendering process, the organization puts in place measures to enhance procurement plan during the process and also to minimize lead time to enhance the speedy delivery in the organization and thus enhance overall organization performance of the organization. The researcher recommended a further research to be carried out on the influence played of other alternative procurement methods on performance of public institutions. Further studies should be conducted on the critical success factors of tendering in public institutions.