Online Student Clearance Management System

This Online Student Clearance Management System addressed the challenges in the manual process of signing student clearances in one of the academic institutions in Pagadian City, Zamboanga del Sur, Philippines, as a prerequisite before the release of a final permit which is a requirement to take the final period examinations. The current process of signing a student clearance involves a piece of paper indicating the office names, and office heads or representatives must affix their signatures. The students will carry this paper and submit it to various offices for signing. This system has eliminated the challenges present in the current process through a web-based approach where clearance signing will now be processed online. This system integrates into the existing online portal of the institution, where students may view their clearance status. The office heads or representatives will approve or disapprove student clearances through the existing portal as a new mechanism for signing the clearance. This system also features QR code technology as a mechanism for the finalization of clearance signing, whereby students will only have to present the code instead of the signed piece of paper as evidence of the accomplishment of the clearance. These new approaches transformed the current processes into a complete paperless transaction.