Hybrid Web-Based Letter and Document Management System for Saint Columban College

The Hybrid Web-Based Letter and Document Management System for Saint Columban College (Web-LDMS) was developed to address the inefficiencies in the manual processing of institutional correspondence at Saint Columban College in Pagadian City, Philippines. The Traditional paper-based routing of documents results in delays and document misplacement. The lack of visibility in tracking document progress. The Web-LDMS presents a digital process through organized templates, an approval hierarchy, secure document archiving, validation of the QR codes, and real-time tracking. Office heads, secretaries, faculty, and administrators will be able to efficiently create, revise, and approve letters, as well as monitor them, through a centralized digital platform. The system was tested in accordance with the recommendations of the Waterfall Model and IEEE software engineering standards, and it performed very well in terms of various attributes as outlined in the ISO/IEC 25010 Software Quality Model. The analysis shows that this system can enhance accountability, reduce paper usage, and assist the institution in achieving its digital transformation objectives.