On the implementation of a multifunctional web-based system for recording and accounting the scientists’ intellectual activity

The paper describes a WEB-system that implements services related to the formation and provision of multi-sided information about the results of scientific activities (publications and reports at scientific events) achieved by the employees of one organization or a group of organizations. The system focuses both on the end user seeking to obtain specific data, and on the administrative staff who forms reporting materials for the superior organization. The information base of the system contains related data on the following object classes: persons (authors of publications and reports), organizations and their divisions; publications at the analytical, monographic and summary levels; author's certificates; scientific events (conferences, symposiums, seminars); reports. The system consists of two modules: administrative (for data input and editing) and user, which is a special search engine that searches for information and visualizes it, provides the ability to navigate through related resources and to export data. A distinctive feature of the system is the introduced concept of equivalent objects. The objects represented in the system by different metadata, but related to the same physical entity, are considered equivalent. Such objects are “persons” corresponding to the same author with different spellings of their surname in the bibliographic entries of publications; organizations with different variants of their names; papers published unchanged in different languages. In accordance with modern requirements for reporting on publications, the system shows the funding sources for scientific research, as well as the affiliations of each author indicated in the papers. The system has a user-friendly interface, which does not require special computer skills. This allows recommending it as a tool for solving a set of tasks related to evaluating the results of intellectual activity of employees of scientific institutions.