Quality Assurance Office Monitoring System: Academic Standards Compliance and Document Management System

The increasing demands for quality assurance and standards compliance in higher education institutions create challenges in monitoring academic documents, validating compliance status, and maintaining records efficiently. The Academic Standards Compliance and Document Management System (ASCOM) is developed to automate, streamline, and centralize compliance monitoring across academic units. This study presents the design and implementation of ASCOM as an IoT-inspired, cloud-supported monitoring system capable of tracking submissions, validating compliance indicators, managing document repositories, and generating real-time reports. The system integrates workflow automation, role-based access, and document lifecycle management to ensure transparency, efficiency, and alignment with institutional and accrediting-body standards. Results demonstrate improved processing time, reduced documentation errors, and enhanced visibility of compliance status.